Summer Nights Producer Hub - The Blue Room Theatre

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The Blue Room Theatre is located on the traditional lands of the Whadjuk peoples of the Noongar nation. We wish to acknowledge and respect their continuing culture and the contribution they make to the life of this city and this region.

Welcome to the Summer Nights 2024 Producer Hub, your one stop shop for the information and resources you need to have a stellar season. Here you’ll find links to the Producer Pack – click the buttons below. Scroll to the bottom of the page for contact information for Blue Room staff.

Producer Updates Here

Key Dates

- Summer Nights Compulsory All In Meeting – Thursday 5 October 2023
- Draft show copy and image concepts due – Thursday 12 October 2023
- Final copy and Hero Image due – Wednesday 18 October 2023
- TBRT campaign photoshoot (optional attendance) – w/c 22 October 2023
- Media release due – Friday 3 November 2023
- Summer Nights on sale – Wednesday 22 November 2023
- Tech form due – Thursday 23 November 2023
- TBRT closed for holidays – 22 December 2023 – 2 January 2024
- Teams become TBRT Members – by Tuesday 9 January 2023
- Housewarming (Summer Nights Opening Night) – Friday 19 January 2024
- Summer Nights Season – Friday 19 January – Saturday 10 February 2024
- Reconciliations and Debriefing – w/c Monday 19 February 2024

Producer Pack

1. Pre-Project Information

01 Venue Induction
02 Key Dates and Timeline
03 What We’ll do
04 Marketing – Your Responsibilities
05 The Blue Room Theatre Contacts
06 Front of House Ticketing
07 Box Office Projection Working Sheet
08 Budget Template
09 Grants, Auspice, Crowdfunding, and Sponsorship
10 Community Engagement vs Audience Development
11 Performing Arts WA Awards (PAWAs)
12 Theatre and Studio Specifications
13 Theatre Stage Plan
14 Studio Stage Plan
15 Kaos Room Stage Plan
16 Kaos Room Specifications

2. Forms & Images Due During Oct and Nov

01 Event Info Form – DUE 18 Oct
02 Image and Copy Specifications
03 How To Write Copy
04 Image and Copy Examples
05 How to write a creative brief
06 Summer Nights Tech Info Form – DUE 23 Nov

3. Before Rehearsals Begin

01 Rehearsal Room Bookings
02 Printing, Photocopying, Our Facilities and Wi-Fi
03 OneMusic Licensing

4. Marketing Your Season

Media Release Examples
Poster and Flyer Examples
01 Media Releases
02 Checklist Social Media Accessibility
Marketing Calendar Template

5. Before you Bump In And During Your Season

Cooperative Agreement Templates and Guides
Media, Entertainment & Arts Alliance Australia Resources
Show Program Examples
01 Venue Accessibility
02 Venue Safety and Insurance
03 Bump in and Loading Bays
04 Changeovers, Dressing Rooms and Storage
05 Complimentary Tickets, Holds, and Sales Reports
06 Volunteer Ushers
07 Archive Filming Process
08 Operator Report Template (send after every show)
09 Box Office Projection Working Sheet
10 Paying Superannuation

6. After Closing Night

01 Agreements, Settlements, and Reconciliation
02 Publicity Report Template

Other Useful Information

Industry Examples
Policies and Proceedures
Mental Health Resources

The Blue Room Theatre Contacts

Basic Information

Street Address: 53 James St, Northbridge WA 6003
Postal Address: PO BOX 8369, Perth Business Centre WA 6849
Phone: (08) 9227 7005
Facebook: www.facebook.com/theblueroomtheatre
Instagram: @theblueroomtheatre

Core Staff

Your first point of contact should be Briannah or Rose, unless you’re getting in touch about:

Marketing, then contact Annalee
Front of House, ticketing, or booking rehearsal rooms, then contact Ruby
Tech things, then contact Mitch

Producer: Briannah Davis: briannah@blueroom.org.au
Program Manager: Rose Kingdom-Barron: rose@blueroom.org.au
Summer Nights Program Manager: Joel Evans: joel@blueroom.org.au
Front of House & Ticketing Coordinator: Ruby Short: ruby@blueroom.org.au
Communications Coordinator: Annalee Ladiges: annalee@blueroom.org.au
Operations Manager: Mitch Thomas: mitch@blueroom.org.au
Executive Director: Sukhjit Kaur Khalsa: sukhjit@blueroom.org.au
Community Engagement: Lata Periakarpan : lata@blueroom.org.au
Finance Officer: Amanda Luke: pays@blueroom.org.au